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Authorization

vTools Authorization

The chart below indicates what you can access based on your role as an IEEE member, volunteer, or vTools user.

Please note: This dashboard is still in progress, so may contain incomplete, or missing information. Please bear with us as we work to complete this dashboard.

If you have any questions about your role or your access, please contact MGA-IM staff at mga-im@ieee.org.

Application	OUs Supported	Designations	Authorization Notes
Engage	Chapter Joint Chapter Region Section Sub-section	The following officer roles have access to Engage: Region Director Section Chair, Vice Chair, Secretary, Treasurer Chapter Chair, Vice Chair, Secretary, Treasurer vTools Engage Coordinator	Region Directors can access their Region and the Sections below them. Section/Subsection officers can access their Section, as well as the Chapters below them. Chapter/Joint Chapters officers can only access their Chapter(s). Area Chairs can be coded as 'vTools Engage Coordinator' to access the Sections they oversee if needed.
eNotice	Affinity Chapter Community Council Joint Chapter Joint Student Branch Region Section Section Student Branch Society Student Branch Student Branch Chapter Sub-section	The roles listed below have access to create and send eNotices: Regions — Regional Director, Past Regional Director, Vice Chair & Director-Elect, Regional Web Master, Regional Life Member Coordinator, Regional Young Professionals Representative, Regional Student Representative, SAC Representative, Student Representative, Vice Chair Student Activities, Women in Engineering Sections — Chair, Vice Chair, Secretary, Treasurer, Secretary/Treasurer Geographic Councils — Chair, Vice Chair, Secretary, Treasurer, Secretary/Treasurer Chapters/Joint Chapters — Chapter Chair, Chapter Vice Chair, Chapter Secretary, Chapter Treasurer Affinity Groups (WIE, YP, LM) — Affinity Group Chair, Affinity Group Vice Chair, Affinity Group Secretary, Affinity Group Treasurer SIGHT Groups — SIGHT Chair, SIGHT Vice-Chair, SIGHT Secretary, SIGHT Treasurer, SIGHT Group Chair, SIGHT Project Coordinator Student Branches/Student Branch Chapters — Counselor, Advisor, Chair, Vice Chair, Secretary, Treasurer, Secretary/Treasurer Additional Functional roles — Newsletter Editor, Webmaster, Membership Development, Student Activities, Nominations & Appointments Chair, Nominations Committee members, vTools Coordinator, eNotice Coordinator, SAMIEEE Recipient, SAMIEEE User - Full Access Regular IEEE members do not have access to create or send eNotices.	Officers can only send eNotices to their immediate OUs. Region and Section officers can send to OUs below them.
Events	Affinity Chapter Committee Community Council Joint Chapter Region Section Section Student Branch Society Standards Working Group Student Branch Student Branch Chapter Sub-section	The roles listed below have access to create and manage events: Regions — Regional Director, Past Regional Director, Vice Chair & Director-Elect, Regional Web Master, Regional Life Member Coordinator, Regional Young Professionals Representative, Regional Student Representative, SAC Representative, Student Representative, Vice Chair Student Activities, Women in Engineering Sections — Chair, Vice Chair, Secretary, Treasurer, Secretary/Treasurer Geographic Councils — Chair, Vice Chair, Secretary, Treasurer, Secretary/Treasurer Chapters/Joint Chapters — Chapter Chair, Chapter Vice Chair, Chapter Secretary, Chapter Treasurer Affinity Groups (WIE, YP, LM) — Affinity Group Chair, Affinity Group Vice Chair, Affinity Group Secretary, Affinity Group Treasurer SIGHT Groups — SIGHT Chair, SIGHT Vice-Chair, SIGHT Secretary, SIGHT Treasurer, SIGHT Group Chair, SIGHT Project Coordinator Student Branches/Student Branch Chapters — Counselor, Advisor, Chair, Vice Chair, Secretary, Treasurer, Secretary/Treasurer Additional Functional roles — Newsletter Editor, Webmaster, Membership Development, Student Activities, Nominations & Appointments Chair, Nominations Committee members, vTools Coordinator, eNotice Coordinator, SAMIEEE Recipient, SAMIEEE User - Full Access Anyone (member or non-member) can view and register for events without signing in.	Volunteers whose only officer roles are at Student Branches or SIGHT Groups can administer their own unit's events. Any user can view and register for events without signing in.
Nominations	Section, Chapter/Joint Chapter Region and Council officers are able to oversee activities within their Region or Council.	Executive-committee officers of the unit — Chair, Vice Chair, Secretary, Treasurer, Secretary/Treasurer, and Nominations & Appointments Chair — can initiate that unit's nomination process. Chapter officers (Chapter Chair, Vice Chair, Secretary, Treasurer) can initiate their own Chapter's process. Holding one of these same roles at a parent unit also grants administration of the processes beneath it — for example a Regional Director over the Sections in their Region, or a Section Chair over that Section's Chapters. Members appointed to a unit's Election Committee have admin access to the activities of the Election Committee only. See the MGA Operations Manual, Section 9.13, for more information.	Nominations processes have multiple stages at which various users can access. Please see this tutorial for more detail: https://kb.ieee.org/vtools/blog/kb/nominations-tool-flow-chart/
Officer Reporting	Affinity Chapter Community Council Joint Chapter Region Section Section Student Branch Society Student Branch Student Branch Chapter Sub-section	All officer roles have access to Officer Reporting for their own organizational units. See Authorization Notes for more info.	Volunteers with any officer role can submit officer reports for any OU. If you are submitting an officer report for an OU to which you are not directly associated, the report will go through staff review and approval. Please see this tutorial for more detail: https://kb.ieee.org/vtools/blog/kb/vtools-officer-reporting-approvals-and-troubleshooting/
Student Branch Reporting	Joint Student Branch Section Student Branch Student Branch	Any officer of the student branch — Chair, Vice-Chair, Treasurer, Secretary (plus the Counselor for editing a submitted plan). IEEE staff can edit or delete submitted plans.	Any student-branch officer (or IEEE staff) can sign in and search/view submitted plans across all branches. To create or edit your branch's plan you must be an officer of that branch and act before the annual edit cutoff; only staff can delete a submitted plan.
Surveys	The vTools.Surveys application is not currently in use. Users must request access to SurveySparrow. (See Authorization Notes.)	Access to surveys is granted to active OU officers only. If you are not a current officer, you must have approval from your respective Section Chair.	To request access to surveys (SurveySparrow), submit your request here: https://vtools.ieee.org/survey-access-request-form/
Voting	Affinity Chapter Committee Council Joint Chapter Region Section Section Student Branch Society Student Branch Student Branch Chapter Sub-section	All officer roles have access to vTools Voting for their own organizational unit.	Officers can create ballots for their own organizational unit. The creator of a ballot can administer that ballot, and can specify a secondary administrator of the ballot.
vTools	Local Groups: Any IEEE member can request a Local Group to be created. Volunteer Dashboard: Sections only.	Local Groups: Section Chairs approve or deny Local Group requests for their Section. Volunteer Dashboard: Region Directors can access the Sections within their Region; Section volunteers can access their Section only.	Anyone signed in with an IEEE Account can browse Local Groups and track their own requests; IEEE members can submit a request; Section Chairs approve or deny requests for their section.
WebInABox	Affinity Chapter Council Joint Chapter Region Section Section Student Branch Student Branch Student Branch Chapter Sub-section	All volunteers for a supported organizational unit have access to create and administer sites in WebInABox.	If you have at least one officer role for a supported organizational unit, you can create/administer a website for any supported organizational unit to which you have an officer role or any of its child/descendant organizational units.
Xtreme	N/A - see Authorization Notes.	N/A — Xtreme access is based on IEEE membership grade, not officer roles. See Authorization Notes.	Proctor Registration: All proctors must be IEEE members with a grade of Member and above. Team Registration: All participants must be IEEE members of Student member or Graduate Student member grade to register and compete in the competition.